- General
1.1. Anyone who registers for one of the events proposed by the Verband für nachhaltige Agri-Photovoltaik e.V., hereinafter referred to as VnAP, has taken note of the General Terms and Conditions (GTC) and agrees to their validity and application.
1.2. These General Terms and Conditions apply to all events of VnAP, including those that are carried out by means of electronic data transmission.
1.3. Educational leave, study trips and excursions that identify a Third Party as the organizer and contractual partner are not VnAP events. In this respect, VnAP only acts as an intermediary.
1.4. Unless otherwise stated in these GTC, legal declarations (e.g. registrations and terminations) must be made in writing or in an equivalent form in terms of communication technology (registered letter, e-mail, homepage of VnAP). Declarations from VnAP are sufficient in writing if an unsigned form confirmation is used.
1.5. VnAP is a Registered Association that is fundamentally committed to develop AgriPV according to the ethic codex defined within the Association.
2. Registration and conclusion of contract
2.1. The announcement of events is non-binding.
2.2. Registration constitutes an offer to enter into a contract. People registering for courses or events must provide all information truthfully and necessary for the execution of the contract. The event contract is concluded upon acceptance by VnAP (confirmation of registration). The registration confirmation also serves as a participation certificate and must be brought along at the start of the event or course. Participation in courses/events without proof of booking constitutes an implied offer to conclude a contract in accordance with sentence 1 above, which VnAP can accept as binding through its lecturers.
2.3. If a third party (employer, authority, etc.) is responsible for the fees and special costs, a written declaration of cost coverage must be submitted. Point 2.2. applies accordingly.
2.4. No verbal or telephone registrations are accepted by VnAP.
2.5. Upon conclusion of the event contract, contractual rights and obligations are established between VnAP as the organizing company and the person registering. VnAP may make participation dependent on personal and/or material requirements.
2.6. The contract language is English or German.
3. Fees and payment
3.1. The event fee is based on the VnAP announcement current at the time of registration. The event contract obliges the participant to pay the stated fee and any special costs within the timeframe mentioned in the invoice, regardless of actual participation
3.2. The participant fee and special costs are due in full on the day the event begins. Payment is usually made by SEPA direct debit.
3.3. If a participant has taken part in the registered events without paying the required fee, VnAP reserves the right to exclude the participant from future events.
4. Organizational changes
4.1. There is no entitlement to have an event conducted by specific lecturers. This also applies if the event was advertised with the name of the lecturer.
4.2. VnAP may change the location and time of the event for objective reasons.
4.3. If an event unit has to be cancelled (e.g. due to illness of the lecturer), it can be rescheduled. However, there is no entitlement to an alternative date.
5. Withdrawal and termination by VnAP
5.1. A minimum number of participants is required for an event to take place at the stated fee. If this minimum number is not reached, VnAP may withdraw from the contract. Fees paid will be refunded pro rata to the Lecture period. Course participants shall have no further claims.
5.2. If VnAP wishes to hold an event despite the minimum number of participants not being reached, the duration of the event may be shortened for the same fee, or a surcharge may be payable.
5.3. VnAP may also withdraw from or terminate the contract if an event cannot take place in whole or in part for reasons for which the VnAP is not responsible. In this case, participants shall pay the fee for the lectures that have already taken place on a pro rata basis.
5.4. Fees shall not be refunded if an event has to be cancelled by VnAP for force majeure reasons.
5.5. VnAP may terminate individual contracts without notice for good cause. Good cause shall be deemed to exist in the following cases in particular:
- Anti-social behavior at events despite prior warnings and threats of termination, as well as in cases of particularly serious misconduct (even without prior warning)
- Defamation of any kind, in particular insults and discrimination against lecturers, participants or employees of VnAP.
- Abuse of events for party political or ideological purposes or for agitation of any kind.
- Violations of the applicable VnAP rules.
5.6. Instead of termination, the VnAP may also exclude participants from an event. VNAP’s claim to remuneration shall not be affected by such termination or exclusion.
5.7. Absences from course lessons are not considered withdrawal and will not be reimbursed by VnAP.
6. Cancellation and withdrawal by participants
6.1. If cancellation is made up to 10 days before the start of the event, there is no obligation to pay. Any fees already paid and special costs will be refunded in full. Different cancellation periods may apply to individual events, in particular educational leave, and will be indicated separately in this case.
6.2. If cancellation is made later, up to one day before the start of the event, a cancellation fee of 50 % of the fee, but at least € 50, will be charged. Fees of less than 50 € are payable in full. Special costs, such as material costs incurred, etc., are payable in full. For individual events, in particular educational leave, different cancellation periods may apply and will be indicated separately in this case.
6.3. From the day the event begins, there is no entitlement to a refund of the fee and special costs. This also applies in the event of illness or changes in the personal or professional circumstances of the participants.
6.4. Any statutory right of withdrawal (e.g. in the case of distance selling) remains unaffected.
6.5 Participants may also terminate the contract if further participation in the event is unreasonable due to organizational changes in accordance with section 5.2. In this case, the fee for the lessons that have already taken place shall be paid on a pro rata basis.
6.6. Termination or revocation must be made in writing (e.g. letter, email) and addressed to VnAP. The date of receipt at VnAP shall be assumed. The cancellation or revocation will be confirmed in writing by VnAP. Cancellations by telephone or cancellations at the course location, as well as absence from lectures, are not considered withdrawal.
7. Copyright protection
7.1. Photography, filming and audio recordings are generally not permitted at events. Any teaching materials distributed may not be reproduced or used commercially without the prior consent of VnAP.
7.2. Copying and distributing software provided for teaching purposes is not permitted under copyright law.
8. Data protection
VnAP uses automated processing methods for the processing of personal data. Information on the processing of personal data can be found in our data privacy policy. The privacy policy can be viewed at any time on our website https://VnAP.org/ . VnAP is subject to the provisions of the General Data Protection Regulation (EU GDPR) in its currently valid version.
9. Liability
9.1. VnAP, its employees or agents are only liable to the contracting parties for intentional or grossly negligent behavior.
9.2. This exclusion of liability does not apply insofar as it relates to liability for damage resulting from injury to life, limb or health based on a negligent breach of duty by VnAP or an intentional or negligent breach of duty by a representative or auxiliary person of VnAP. Furthermore, the exclusion pursuant to clause 10.1. shall not apply if VnAP culpably breaches obligations that constitute the essence of the contract (cardinal obligations).
10. Final provisions
10.1. The right to offset claims against VnAP is excluded, unless the counterclaim has been established by a Legal Court or recognized by VnAP.
10.2. Claims against VnAP are not transferable.
10.3. The place of performance and jurisdiction is Berlin (Germany). The law of the Federal Republic of Germany applies exclusively.
10.4. Should some provisions of the General Terms and Conditions be wholly or partially invalid, this shall not affect the validity of the remaining parts of the contract. Differently negotiated agreements are only valid if they have been agreed in writing. This also applies to an agreement that includes a waiver of the written form.